Operations Administrator (m/f/d)

Permanent employee, Full or part-time · Berlin

Who we are - Our Mission

terralayr addresses the massive deficit in global energy storage.
The over-indexing of electricity generation from renewable energy sources leads to large volatility on the energy grid. The main problem is that wind and solar farms are fluctuating and, by definition, unsteady—there is no sun at night, and it is not always windy. This increases the need for flexibility in the form of battery storage systems to balance the grid in times when supply and demand do not match.
By buying and developing grid-scale storage assets and virtually aggregating them across a layer, we are creating the world's first energy cloud. Imagine AWS for energy. Through the flexibility we secure, we can market flexibility-as-a-service and hedging products/power insurance to utilities, SMEs, and industrial players and create virtual storage capacity for PV and wind farms.

What we are hiring for - Your Role

The Operations Administrator (m/f/d) is a critical role at the heart of our company, responsible for managing all corporate and administrative duties for our project entities. As a key member of a dynamic start-up, you will act as the central coordinator for all company secretarial tasks, ensuring legal and corporate compliance, seamless communication between internal teams, and efficient interaction with external partners. This position is ideal for a highly structured and reliable professional, who thrives in a fast-paced environment and enjoys taking ownership of foundational company processes.

What you will work on - Your Responsibilities

1. Corporate & Entity Management (Company Secretary):

Document Management: Act as the central custodian for all critical company documents, including Shareholder Agreements, Articles of Association (Charters), Commercial Register excerpts, and internal resolutions. Maintain a secure and organized digital and physical archive.
Corporate Housekeeping: Manage the complete administrative lifecycle of our project companies (SPVs), from formation to liquidation, including administering all key milestones required to close out a project acquisition and entity set up, as well as prepare it for construction readiness.
Meeting & Resolution Coordination: Schedule, prepare, and document shareholder and management/board meetings. Draft formal invitations, track RSVPs, and ensure all resolutions are correctly documented, signed, and filed.
Organizational Chart Maintenance: Create and continuously maintain an up-to-date organizational chart of the entire group structure, clearly showing ownership, management, and intercompany relationships.

2. Process Coordination & Administration:

Timeline Management: Align all internal personnel (e.g., project development, finance, legal) on critical corporate timelines and deadlines for entity-related tasks.
External Liaison: Serve as the primary administrative contact for external service providers, including notaries, lawyers, and tax advisors, to ensure the timely execution of corporate actions.
Bank Account Management: Coordinate the process of opening and managing bank accounts for new project entities, including preparing the necessary documentation and liaising with banks.
Compliance Support: Assist the management team in ensuring all entities comply with their basic corporate governance and filing requirements.

What we are looking for - Your Qualifications

Education:
- Completed commercial apprenticeship (kaufmännische Ausbildung), for example as a Bürokauffrau/-mann, Rechtsanwaltsfachangestellte(r), or a similar qualification.
Experience:
- Proven experience in an administrative, office management, or team assistant role.
- Experience in a legal, tax, or corporate environment is highly advantageous.
- Experience working in a start-up or dynamic, fast-paced environment is a plus.
Skills:
- Exceptional organizational skills and a very high degree of attention to detail.
- Proactive, reliable, and able to work independently with a strong sense of ownership.
- Excellent communication skills, with the ability to coordinate effectively between different teams and external partners.
- High proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Absolute discretion and integrity in handling confidential corporate information.
Languages:
- Fluency in both German and English is required.

Why you should be excited about this opportunity

Work for a company with a clear mission: A world powered by 100% renewable energy.
The opportunity to build and shape the administrative foundations of a rapidly growing company in the exciting renewable energy sector.
A competitive salary package.
A dynamic, collaborative, and international work environments over our two hubs in Berlin and London.
Have impact from day 1: Your contribution will not only have a positive impact on society; by joining our small and nimble team, your work will make a difference from day one.
Invest into your personal development: We guarantee a steep learning curve combined with a lot of space to bring in your own ideas and shape terralayr’s future. On top, you benefit from our Learning & Development budget of 1,000 EUR per person per year.

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About us

At terralayr, we are committed to fostering a diverse and inclusive workplace where everyone's unique talents and perspectives are respected. We firmly believe that our strength lies in the rich tapestry of backgrounds, experiences, and ideas that our team members bring to the table. As an equal opportunities employer, we value and embrace differences and are dedicated to providing a fair and supportive environment for all.

We encourage candidates from all walks of life, regardless of race, ethnicity, gender, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic, to apply and join our team. We firmly believe that diversity drives innovation, creativity, and success, making us stronger as a collective.

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Your application!

We appreciate your interest in terralayr. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at ppl@trlyr.com.